Template
Monthly settlement check
Most rebate errors are found by someone who checks. This takes fifteen minutes a month with the statement, your own shipping log and the contract open side by side.
MONTHLY REBATE STATEMENT CHECK
Month: ________ Buyer: ________________ Statement received: ________
[ ] 1. INDEX
Value used: $______ Publication/region/side/month match contract §__?
[ ] 2. LOADS
Loads on statement: ____ Loads in our log: ____ All ticket numbers present?
[ ] 3. WEIGHTS
Each ticket shows gross, tare, net? Ton definition matches contract (____ lb)?
Our bale count x avg bale weight ~ statement net weight? (+/- ____%)
[ ] 4. PRICE
Formula applied as written: ____________________ = $______ per ton
Floor / cap applied correctly?
[ ] 5. MOISTURE
Any deductions? Reading, method and load number shown?
[ ] 6. QUALITY CLAIMS
Any claims? Notice received within ____ days? Photos and measured %?
Only excess weight deducted (unless rejection threshold exceeded)?
[ ] 7. FREIGHT
Charged as contract allows (in price / per load / per ton)? Fuel surcharge basis?
[ ] 8. EQUIPMENT
Monthly charge correct? Any days out of service credited?
[ ] 9. PAYMENT
Paid or credited on time? Credit beyond invoice paid out?
[ ] 10. DISPUTE
Anything to dispute? Dispute window closes: ________. Sent: ________
Notes:
______________________________________________________________________
This template is a starting point for a negotiation, not legal advice. Have the final agreement reviewed by your own counsel.
Source: recyclingcontracts.com